We are a local business looking to grow our corporate office team, with an exciting full-time opportunity based in our Forster office.

This is a newly created role, working closely with the General Manager to coordinate and manage financial platforms, reporting, and compliance across the business.

This opportunity would suit someone who may be:

• Early in their career and keen to build a long-term pathway in finance

• Seeking a sea change and a stable, rewarding office-based role

• Returning to the workforce and wanting to focus purely on the financial side of the business

You’ll gain exposure to all areas of business financial operations while working in a growing and supportive organisation.

We also understand the importance of a great work–life balance, and flexible working arrangements are available for the right candidate.

Full Job Description

The role of the Financial Coordinator is to support the General Manager across all financial operations, ensuring company financial information is accurate, timely, and ready to support informed decision-making. The role spans end-to-end payroll support, bank and general ledger reconciliations, month-end reporting, company benchmarking and KPI tracking, and the administration of financial systems and software.

Working closely with facility managers and the General Manager, the Financial Coordinator plays a key role in coordinating company-wide financial processes and contributes to the development and improvement of systems and software to drive efficiency, accuracy, and financial effectiveness

WORK TASKS + RESPONSIBILITIES

The following tasks include, but are not limited to:

• Software (Xero, OFX, Square POS, Active World POS)

• Administer and optimise financial systems; manage OFX bank feeds/imports and POS-to-Xero integrations.

• Ensure reliable daily data flow, accurate GL/tax/tracking mappings, and timely error resolution.

• Maintain a chart of accounts, GST settings, SKU/category structures, and pricing in company POS systems.

• Build practical finance reports/dashboards and create SOPs; train users and manage access/security.

• Continual process & knowledge development of company softwares

• Company Reconciliations

• Approve and reconcile company expenses and revenue across all sites.

• Complete daily bank and merchant settlement reconciliations; investigate variances and chargebacks.

• Liaising with company accounting firm for advice and compliance

• Reporting & Benchmarking

• Produce the monthly benchmark and KPI reporting.

• Deliver P&L by site, variance analysis, trend insights and actionable commentary.

• Maintain simple dashboards for revenue, wages-to-revenue, margins, and other key metrics.

• Present highlights, risks and recommended actions to the General Manager.

• Facility (Site) Support

• Partner with Facility Managers to provide timely data and financial support (monthly revenue/wage tracking, stock/COGS checks, pricing updates).

• Assist with rolling forecasts and budget inputs; respond to ad hoc data requests.

• Upskill managers on expense submission, PO process, and POS best practice.

• Payroll & Accounting Liaison

• Approve and process site payrolls end-to-end within deadlines and according to company payroll policy

• Reconcile payroll to the GL; support STP submissions, superannuation obligations, and accurate leave accruals.

• Action adjustments (e.g., back-pays, corrections) and maintain confidential records in line with legislation and company policy.

• Liaise with the company accountant for guidance, support, and financial compliance.

• Staying up to date with tax, payroll, and compliance changes to ensure effective implementation and compliance

Note: This list is not exhaustive. Additional responsibilities may be assigned by the General Manager as needed.

ESSENTIAL SKILLS & MINDSET

• Excellent time management abilities, with the capacity to prioritise tasks effectively.

• Strong relationship and coordination skills, fostering a positive and productive work environment.

• Ability to work unsupervised and show critical and comprehensive thinking

• High level of integrity and a strong work ethic, ensuring professionalism and accountability.

• Advanced problem-solving skills, with the ability to navigate and resolve complex issues efficiently.

• A demonstrated interest in and commitment to co-ordinating company financials, with a proactive and inquisitive mindset.

• Demonstrates strong proficiency with software systems and quickly adapts to new technologies, ensuring efficient and effective use of tools to support business operations.

INDUSTRY QUALIFICATIONS + CLEARANCES

• Tertiary education in relevant field e.g.business, finance or accounting, or minimum of five (5) years in a similar role.

• Paid Working With Children Check (WWCC): Required for all employees aged 18 years and over.

• Current Police Check.

ONBOARDING + INHOUSE TRAINING

• Employee Handbook - Employment + General Ops

• Employee Site Induction and Training

• Job role - induction and training plan

• All Company TANDA Training

Please ensure that when submitting an application that you provide a cover letter encompassing. your ability to meet the position requirements.