KAEFER Integrated Services Pty Ltd is the Australian subsidiary of the KAEFER Group, a company renowned worldwide for excellence in the fields of asset integrity solutions and industrial services, with an annual turnover of around €1.7 billion and around 30,000 employees worldwide.

We specialise in the supply of asset integrity and industrial services solutions to the Oil, LNG, Mining and Power Industries and pride ourselves on our effective delivery of quality products and our exceptional service to clientele. Our commitment to the continuous development and training of our personnel helps provide a safe and rewarding work environment.

We are seeking an experienced SITE ADMINISTRATOR to join our team in Darwin on a significant role.

KEY RESPONSIBILITIES

• Detail-Oriented – Ensures accuracy in data entry, cost tracking, and documentation.

• Reliable & Dependable – Consistently meets deadlines and follows through on tasks.

• Organised – Manages competing priorities efficiently, keeping records and systems in order.

• Proactive – Anticipates needs, identifies issues early, and takes initiative to solve problems.

• Strong Work Ethic – Demonstrates commitment to high performance and accountability.

• Team Player – Works well with site teams, project managers, and support staff; builds positive relationships.

• Discreet & Trustworthy – Handles financial and personnel information with confidentiality and integrity.

• Calm Under Pressure – Maintains composure during busy or high-stress periods such as shutdowns or reporting deadlines.

• Flexible & Adaptable – Adjusts easily to changes in site priorities, processes, or team dynamics.

• Effective Communicator – Clearly conveys information and is comfortable liaising with various stakeholders.

ABOUT YOU

• Minimum of at least 3-year relevant experience, ideally with site background

• Certificate or Diploma in Business Administration

• Proven experience in a site administration role within construction, mining, O&G or industrial environments.

• Understanding of cost tracking, cost control, and financial reporting.

• Proficient in data entry, invoicing, purchase orders, and time sheet management.

• Knowledge of timesheet approval workflows and labour hour tracking.

• Familiarity with project budgets, cost codes, and financial reconciliation.

• Familiar in using ERP systems (e.g., SAP, JDE, Pronto) and Microsoft Excel

• Ideally w/ prior experience with shutdown or maintenance projects

WHAT WE OFFER

·        Continuous Training and Career Development – Engage in hands on training sessions, workshops and mentorship programs that empower your professional growth.

·        Competitive salary with site uplift – Enjoy a fantastic compensation package that recognizes your hard work, plus site uplifts (where applicable) that make your commitment worthwhile).

·        Tailored Employee Benefits Scheme – take advantage of a range of benefits designed to support you and your family. We’ve got your back with some discounted memberships that could cater to your needs.

·        Vibrant Team Culture – Join a supportive team where ideas flow freely & collaboration is key.  We celebrate wins together fostering an environment of positivity and innovation.

If you possess the above experience don’t hesitate to “APPLY” today.

All applications will be reviewed & interviews scheduled shortly. Please note email applications will not be accepted. Our preferred method of application is through SEEK to ensure your submission is processed smoothly.

KAEFER Integrated Services is an equal opportunity employer.

We strongly encourage women and Indigenous Australians to apply.

Due to the permanent nature of this role, we can only accept applications from Australian Citizens, Permanent Residents or Open Work Visa holders with more than 12 months validity from their role start date.