Work Type:  Ongoing Full Time              Pay Grade:  Band 4 

About the Corporation 

Westernport Water services a healthy community through clever collaboration and protection of the environment for future generations. Westernport Water delivers sustainable drinking water, recycled water, and wastewater services to the Phillip Island and Bass Coast Waterline region. 

We offer our staff: 

• Unique opportunities to develop capability and contribute to strategic objectives.
• Innovative systems and processes for a safe and welcoming workplace, including a highly regarded wellbeing program.
• A positive, culturally safe environment and an engaged workforce, aligned with our values of Care, Courage and Commitment.
• Flexible work options, including monthly RDOs for full time employees

About the role 

Executive Assistant - Ongoing, Full-time

Band 4 ($66,373 to $85,403)

We’re looking for someone who is highly organised, proactive and confident working in a fast‑paced environment, with the confidentiality and professionalism needed to support an Executive Team, including our Managing Director.

We seek an experienced Executive Assistant to provide high‑level administrative and coordination support to our Executive Team. This role suits someone who is organised, discreet, adaptable and confident managing multiple priorities.

Key Responsibility Areas

• Provide administrative assistance and calendar management to the Managing Director and Executive Team.
• Prepare agendas and take minutes for Executive meetings.
• Prepare presentations, reports, correspondence and follow up of correspondence.
• Management and coordination of internal organisational events when required by the Executive Team.
• Assist in the monitoring of nominated budgets and purchased good and services.
• Organise meetings, travel and accommodation for the Managing Director, the Executive Team and Board directors.

For your application to considered, please respond to the following Key Selection Criteria

• Proven experience providing excellent executive and administrative support, including calendar management.
• The ability to exercise discretion and sound, sensitive judgement; this role is often exposed to sensitive information.
• Strong skills in meeting organisation, including preparing agendas and taking accurate minutes.
• Ability to research, analyse and prepare clear reports to support Executive Team decision-making.
• Highly organised with strong prioritisation skills, supporting workflow, budgets and procurement processes.
• Demonstrated ability to maintain systems and records, follow corporate procedures, and contribute to continuous improvement initiatives.
• Current Victorian driver’s licence.

Applications close midnight Sunday 15 February 2026

Applications will be reviewed, and interviews may be conducted on a rolling basis prior to the closing date. Early submission is encouraged. 

How to apply 

For your application to be considered please submit your resume and a cover letter detailing how you have achieved the responsibilities of the key selection criteria, qualifications and experience via https://www.westernportwater.com.au/vacancies/ 

For further information, contact the People, Culture & Safety team at ***********@westernportwater.com.au  

Westernport Water is committed to building and maintaining a team of talented, enthusiastic people who foster a culture of inclusion and are as diverse as the community we serve. We celebrate and support differences in the workplace for the benefit of our employees and our community. We share a belief that work is more rewarding when we are accepted and valued for our differences, not judged by them. We all have something to contribute, and it’s this contribution that makes for a great organisation and fulfilling career. 

We strongly encourage applications from Aboriginal and Torres Strait Islander people, members of the LGBTIQA+ community, and people from culturally diverse backgrounds. We offer reasonable adjustments for applicants with disabilities.