ABOUT THE ROLE

We’re looking for a proactive and experienced Rental Coordinator to join our team. This role is critical in supporting our rental hire operations, ensuring our fleet is compliant, well maintained and operating at peak efficiency. You’ll work closely with internal teams and external customers to keep workflows running smoothly across day-to-day operations - contributing to a business that values innovation, excellence and strong partnerships.

KEY RESPONSIBILITIES

• Administrative Support: Perform data entry, manage documents, coordinate shared inbox & provide customer service to internal & external stakeholders.

• Cross-functional Departmental Support: Assist with billing, purchase orders, parts receipting, deliveries and freight coordination, while managing your workflow effectively, contributing to a collaborative team environment, upholding company values and providing leave coverage to sister‑company (SMH Equipment) when required.

• Fleet Coordination & Maintenance: Maintain the Fleet Asset Register and fleet management software (Latner), coordinate procurement and onboarding of new rental assets, schedule servicing and repairs, track warranties, monitor compliance requirements, manage work orders end‑to‑end and support monthly rental invoicing and pass‑out processes.

• Health & Safety Compliance: Promote a safe working environment by following company policies & escalating issues when necessary.

WHAT YOU’LL BRING

• 3-5 years’ experience in logistics, fleet coordination, service scheduling or a similar coordination role

• Extensive experience in work order / fleet management, servicing schedules, warranty tracking and/or asset compliance

• Proficiency in Microsoft 365 & Xero

• Experience with job or fleet management platforms (Latner, WorkflowMax or similar) – desirable

• Strong organisational, documentation & confident communicator

• Ability to build genuine rapport with internal teams, suppliers & customers

• Capable of working independently & collaboratively

• Current driver’s license

WHY JOIN US?

At Volentix - we’re respectful, honest & transparent in our actions; we succeed by working together. We build meaningful connections with colleagues, clients & business partners. We’re rigorous in protecting excellence, always striving to improve & won’t be beaten. We embrace innovation & thrive in an evolving landscape. Our WIN/WIN approach means we’re committed to outcomes that benefit everyone.

TO APPLY/ENQUIRIES: Apply via Seek

We are looking for the successful candidate to join our team as soon as possible. Applications close Friday, 6th February 2026 (COB). All applications are treated as Private and Confidential.

Other positions currently available within our team:

• Field Service Leading Hand - Mount Isa