Newcastle, NSW, Australia Permanent Closing on: Feb 8 2026

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Position Description

Executive Assistant

Are you a highly organised professional seeking a rewarding career with one of Australia's most respected healthcare organisations? Join the Calvary Mater Newcastle team as an Executive Assistant and become part of our mission to provide exceptional care with a difference.

What will I do and who will I work with?

The Executive Assistant to the General Manager is responsible for providing high-level executive support services to the General Manager, contributing to the efficient delivery of hospital services.

The role encompasses a broad range of responsibilities, including but not limited to executive assistance and the provision of high-level organisational and administration support to the wider Executive team. The Executive Assistant acts as the primary coordinator for the General Manager and provides administration support to the Director of Mission Integration and the Public Affairs and Communications team.

The Executive Assistant is expected to demonstrate leadership and provide mentorship to others in similar roles, contributing to the development of a highly professional, performance-based, innovative, and customer-focused organisational culture.

What skills are you looking for?

We are looking for an applicant with demonstrated leadership experience in administration management. Relevant qualifications in administration or business would be preferred by not essential.

We are seeking someone who can demonstrate:

Proven high-level executive support experience with advanced office software proficiencyHighly developed interpersonal skills demonstrating flexibility, self-motivation, accountability, and strong problem-solving abilitiesExcellent communication and organisational skills, including document preparation, review, evaluation, and minute-taking experience; and theAbility to work autonomously, manage complex workloads, and perform effectively during high-demand periods whilst maintaining discretion and confidentiality.

We would love a like-minded applicant to work in our friendly team environment where we support each other and celebrate achievements together – we believe recognising success, both big and small, strengthens our workplace culture and makes coming to work truly enjoyable.

Salary Classification: The classification will be commensurate with experience

For further information please contact Taryn Nguyen, Administration Manager at Taryn.Nguyen@health.nsw.gov.au

Working with us:

We work together to be a source of healing, hope and nurturing to the people and communities we serve. As we work, our values are visible in how we act and treat each other.

We care for our people by providing a safe, equitable, inclusive and welcoming work environment that respects each person and their contribution to our purpose of ‘Being for Others’.

We are an Affiliated Health Organisation providing services to both public and private patients primarily from the Hunter New England area. Our health services and clinics including Coronary Care and Cardiology, Surgery, Intensive Care, General Medicine, Research and 24/7 Emergency Care.

In addition to an uplifting work environment, our people benefit from:

Work-life balance with 8-hour shifts with an ADOOn-site parking Clinical Scholarships and Tertiary Training opportunities Up to $15,900 in salary packaging options plus extra savings with meal entertainment packaging and novated car leasingDiscounted health insurance and technology productsCalvary Healthy Body and Mind Portal – Live classes, recipes, challengesFitness Passport and Employee Assistance ProgramLeave entitlement balances transfer for NSW Health employeesGender neutral parental leave

Pre-employment conditions:

Be an Australian citizen, permanent resident or hold a visa with unlimited rights to work in Australia. Successfully complete pre-employment checks. Checks include: reference checks, work rights, and criminal history check Provide evidence of immunisation as required for the role.

Join our team today!

Click ‘Apply for Job’ and follow the prompts.