Administration Co-ordinator (Part-Time)

Aqua Plumbing and Civil – Warragul, VIC
Part-time | 3 days per week | Flexible hours

Aqua Plumbing and Civil is a growing plumbing and civil construction business based in Warragul. We work across commercial, industrial and civil projects and pride ourselves on delivering high-quality work and strong customer relationships.

We are seeking a reliable and proactive Administration Co-ordinator to join our team on a part-time basis (3 days per week). This role is ideal for someone who enjoys variety, takes pride in their work, and wants to play a key role in supporting a busy and growing business.

About the Role

Reporting directly to the Managing Director, you will be responsible for the day-to-day administration of the business. Your duties will vary and include handling phone enquiries, setting up jobs and projects, assisting with accounts, and supporting project and contract administration.

This is a hands-on role where organisation, attention to detail, and a positive attitude are essential.

Key Responsibilities

• Answer and manage inbound phone enquiries

• Set up jobs and project portfolios in SimPRO

• Complete and update tasks using the SimPRO App

• Upload materials and labour times

• Assist with contract administration and project variations

• Follow up purchase orders with builders and suppliers

• Assist with reconciling supplier invoices and purchase orders (SimPRO & Xero)

• Prepare and issue invoices

• Manage accounts payable and receivable

• Receive and follow up employee timesheets

• Provide general administrative support to management

• Greet customers, suppliers, trades and project managers in a professional manner

As the role develops, there may be opportunities to take on additional responsibilities such as payroll, insurance administration, and liaison with accountants and banks.

About You

You will ideally have:

• Previous experience in an administration role

• Experience in construction, maintenance or trade services (preferred but not essential)

• Strong phone manner and communication skills

• Excellent time management and organisational skills

• High attention to detail and accuracy

• Accounts payable and receivable experience

• Confidence using computers and software systems

• Ability to learn SimPRO and Xero (training provided)

• A positive, reliable and proactive attitude

• Professional presentation and a friendly demeanour

• Ability to work well within a small team environment

What We Offer

• Part-time role – 3 days per week with flexible hours

• Supportive team and direct access to the Managing Director

• Training provided on systems and processes

• Varied role with opportunity to grow as the business grows

• Stable, local Warragul-based position

How to Apply

If you are organised, motivated and looking for a long-term part-time role within a growing business, we’d love to hear from you.

Please submit your resume and a brief cover letter outlining your experience and suitability for the role.

Only shortlisted applicants will be contacted.