Whitehaven Coal is the dominant player in Australia’s only emerging high-quality coal basin. With a culture based on our STRIVE values, our reputation for excellence in project delivery and safe, efficient and environmentally responsible operations continues to grow.

Our STRIVE Values connect us and define how we behave. Whitehaven Coal award, recognise and celebrate individuals and teams going above and beyond the requirements of their role to deliver excellent outcomes while demonstrating our values of Safety, Teamwork, Respect, Integrity, Value and Excellence.

About The Role
Whitehaven Coal have an exciting opportunity in a dynamic role as Administration Support & Reception providing a full range of high-level administration services ensuring the smooth running of our Newcastle office. This role requires you to be in the office 5 days a week due to the nature of the role and the hours are 8.30am to 5pm.

What You’ll Do
Reporting to the Contracts & Shipping Coordinator your role will consist of:

• General reception duties including greeting guests, screening and directing calls as well as responding to enquires
• Providing administrative support to all corporate departments in the office as and when required
• Coordinate office operations by organising repairs and maintenance, liaising with the property manager, and proactively resolving day-to-day workplace issues
• Manage the pool vehicle fleet, carparking and coordinate ad-hoc travel requests as required
• Coordinating the provision of all office supplies
• Arranging meetings and conferences across the business and liaising with external and internal stakeholders
• Any ad-hoc administrative duties required such as binding, raising purchase orders, filing etc

What You’ll Bring

• Minimum 3 years’ experience in an administrative role or similar role
• Experience with managing high volume administrative tasks with a strong attention to detail
• Exceptional Customer Service Skills, with the ability to communicate with a range of stakeholders
• Intermediate level skills in MS Office (Word, Excel, Outlook, PowerPoint);
• High levels of organisational, time management, and problem-solving skills;
• Ability to work independently within a multifaceted team
• Great interpersonal skills and outgoing, friendly personality

Why Whitehaven?

• Career development, mentorship and coaching
• Permanent full time role
• Professional development opportunities
• Attractive salary and bonus scheme
• Employee referral scheme - $4000 for successful referrals!

Whitehaven Coal is committed to increasing the representation of women and Aboriginal and Torres Strait Islander peoples in the workplace. We strive for an inclusive workplace that engages people from diverse backgrounds and welcomes diversity of gender, culture and experience.