https://gprefresh.com.au

We are seeking an experienced Events Manager to lead the end-to-end planning and delivery of GP Refresh conferences. This is a senior operational role responsible for liaising with conference centres, delegates, sponsors, exhibitors, speakers, and suppliers, ensuring flawless execution across all event components — including Gala Dinners and VIP functions.

Key Responsibilities

Conference & Event Delivery

• Plan, manage, and deliver GP Refresh conferences from concept to completion

• Develop event timelines, budgets, run-sheets, and operational plans

• Coordinate multi-stream conference programs, workshops, exhibitions, and networking events

• Ensure events align with CPD accreditation and medical conference standards

Conference Venue & Convention Centre Liaison

• Act as primary liaison with conference venues (e.g. ICC Sydney, MCEC, BCEC, international venues)

• Manage venue contracts, space planning, AV, catering, accommodation blocks, and logistics

• Coordinate site inspections, floorplans, bump-in/bump-out schedules, and venue compliance

Gala Dinner & VIP Event Management

• Lead planning and delivery of Gala Dinners, award nights, and VIP networking events

• Manage gala venues, theming, staging, entertainment, AV, catering, and guest experience

• Coordinate VIP seating plans, protocols, run-sheets, rehearsals, and speaker management

• Liaise with sponsors regarding gala branding, presentations, and hospitality inclusions

Delegate Management

• Oversee delegate experience end-to-end (registration, communications, on-site delivery)

• Work with CRM and registration platforms for tracking and reporting

• Manage delegate enquiries, special requirements, and VIP arrangements

Sponsors & Partnerships

• Act as key liaison for sponsors and strategic partners

• Deliver sponsor entitlements including branding, speaking slots, exhibitions, and hospitality

• Ensure sponsor contracts and deliverables are met accurately and on time

Exhibitor Management

• Manage exhibitor onboarding, contracts, logistics, and on-site operations

• Coordinate exhibition floorplans, exhibitor manuals, and compliance requirements

• Liaise with exhibition builders, freight providers, and venue teams

Speakers & Faculty Coordination

• Coordinate speaker logistics including travel, accommodation, AV, and presentations

• Liaise with Scientific and Advisory Committees to support program delivery

Risk, Compliance & Reporting

• Ensure WHS compliance and venue regulations are met

• Manage contingency planning and on-site issue resolution

• Conduct post-event evaluations and reporting