Join Our Medical Administration Team — where precision, teamwork and impact come together.

Remuneration: $71,072.43 - $73,287.41 Per Annum + Superannuation + Salary Packaging

Location: Manning Hospital

Employment Type: Temporary Full Time - ending 3rd May 2027

Position Classification: Admin Off Lvl 3

Hours Per Week: 38

Requisition ID: REQ621890

Applications Close: Sunday, 25th January 2026

About The Role

We are seeking motivated and detail-focused Medical Administration Officers to join our Medical Administration team. In this role, you’ll work closely with Medical Officers and key stakeholders to support the smooth, compliant operation of medical workforce services.

This is a role for someone who enjoys responsibility, thrives in a fast-paced environment, and understands the importance of accuracy and communication in healthcare. Your work will directly support clinical services and contribute to safe, effective patient care across the organisation.

In This Role, You Will

Manage and maintain Junior Medical Officer (JMO) rosters for allocated specialtiesApprove leave requests and ensure appropriate roster coverageAccurately enter shifts into HealthRosterLiaise with the Locum Management Unit to arrange locum coverage when requiredCoordinate travel and accommodation for locums and visiting medical staffCommunicate effectively with medical staff and internal stakeholders to ensure continuity of service

About You

You are organised, reliable, and capable of managing competing priorities with confidence. You take pride in accuracy, understand the importance of compliance, and communicate clearly with a wide range of people.

You Will Bring

Strong administrative, organisational, and time management skillsExcellent attention to detail and accuracyThe ability to work independently and as part of a collaborative teamClear written and verbal communication skillsA professional and discreet approach when handling confidential informationA willingness to learn new systems, processes, and workflowsExperience in medical administration, rostering, or workforce coordination is highly regarded, but not essential. Training and support will be provided for the right candidate.

Why Join Us?

This is more than just an administrative role. It’s an opportunity to develop specialist skills in medical workforce administration while being supported by a friendly, collaborative team.

You’ll Benefit From

A supportive team culture with a positive and approachable environmentTwo weeks of buddy training, followed by structured on-the-job learningOngoing support from experienced colleaguesOpportunities to develop multi-skilled administrative capabilitiesExposure to medical workforce operations within a large health organisationAccess to education and professional development through My Health Learning

If you’re looking for a role where your skills truly matter and where you can grow within healthcare, we’d love to hear from you.

Additional Information

An eligibility list will be created for future temporary full or part time vacancies. This position is full time; however, part time/job share arrangements may also be considered.To be eligible for employment in this position you must be an Australian Citizen, or permanent resident of Australia, or a New Zealand citizen with a current New Zealand Passport, or hold an appropriate visa that allows you to live and work in Australia. Employment of a temporary visa holder will only be offered in line with the conditions and expiry date of your visa. We are unable to accommodate visa sponsorship for applicants requiring a visa for this position.

Need more information?

Click here for the Position Description Find out more about applying for this position

For role related queries or questions contact Leane Thomson on leane.thomson@health.nsw.gov.au

Information For Applicants

Applicants will be assessed against the essential requirements and selection criteria contained within the position description (link below). For assistance addressing selection criteria visit: https://bit.ly/3vL5fq2

Stepping Up Website is a resource designed to help indigenous job applicants apply for positions in NSW Health. For more information, please visit: https://bit.ly/HNEHealthSteppingUp

This is a Category B position. Recommended applicants will be reviewed for compliance with NSW Health policy directive PD2024_015: Occupational Assessment, Screening and Vaccination against Specified Infectious Diseases for Category B positions prior to offer. All new employees must agree to comply with the requirements outlined in the policy.

Salary Packaging: is beneficial to most Hunter New England Health employees and may increase your take-home pay! Salary package a range of personal expenses including novated motor vehicle leases, relocation expenses, and HECS/HELP debt. Find out more by contacting SalaryPackagingPLUS! via nswhealth@salarypackagingplus.com.au or 1300 40 25 23.

Hunter New England Health employees may be eligible for a range of benefits such as allocated days off (ADO) for full time employees, long service leave, paid maternity leave, and salary packaging options including meal expenses.

Connect with us on Facebook and LinkedIn!