Full time or Part time, 22.80 - 38 hours per week

Heywood VIC 3304

The Accounts Clerk supports the Finance and Payroll team with sound financial management of GMTOAC. The role primary responsibility is to process Payroll on Mondays, manage daily tasks such as monitoring and processing of correspondence, Accounts Payable invoices and staff payment claims and reimbursements, and assisting in operations and administrative tasks of accounts and payroll.

The role also assists to meet statutory reporting and funding submission requirements. These include supporting the audit and acquittal process and assisting with Accounts Receivable invoicing and bank reconciliations when required. The Finance Team also supports the growth of our subsidiary company, Budj Bim Cultural Landscape Tourism (BBCLT), where appropriate.

The role also supports the team with the development and maintenance of GMTOAC finance policies and procedures.

The role requires permanent hours on Mondays, with flexibility for the remaining hours.

ROLE RESPONSIBILITIES

Relationships

The position:

• Supports the Finance team by managing daily tasks effectively and efficiently.
• Contribute to the teams’ ability to maintain and develop secure and resilient processes.
• Works collaboratively with other staff to deliver and manage programs and projects budgets.
• Works confidently with all external stakeholders, including members and directors.
• Works cooperatively with external consultants and suppliers as required

Financial Management

Assist the Finance team to compile, analyse, and report financial data including the following:

• Processing of Accounts payable and some Accounts receivable
• In conjunction with the Finance team, maintains GMTOAC Financial Policies and Procedures.
• Assists with the management of Asset records.
  
  

Payroll

• Maintains employee records in finance system
• Assists staff with leave and timesheet queries related to payroll
• Ensures weekly timesheets and leave is documented and delivered to payroll support on time.
• Assist by ensuring superannuation and salary sacrifice details are correct on behalf of staff and records are stored in a secure and appropriate manner.

Accounting System

• Ensures the accounting systems are maintained securely and that all financial records are complete and accurate.
• Support the finance team to prepare and implement budgets, acquittals and auditing
• Staying current on company, local, state, and federal financial regulations and policies.
  

General

• Manages email correspondence and other queries on behalf of the Finance team
• Assists GMTOAC staff with finance-related queries
• Acts as a point of contact between external departments and the finance team
• Carry out general administrative duties to support the role.
• Always maintains the confidentiality and security of all information.
• Ensures all record keeping is a fair and true representation

Employee Risk Management Responsibilities (including OH&S)

The following items are the duties of each employee:

• To be observant with regard to identification of potential public safety hazards and notify supervisor of hazards which cannot be remedied immediately.
• To take reasonable care for their own safety and the safety of others affected by their acts or omissions.
• To co-operate with their employer in relation to any action taken to comply with the OH&S Act.
• Not wilfully or recklessly interfere with or misuse anything provided in the interest of health and safety.
• Identify risk and be able to manage and escalate issues.
• Not wilfully place at risk the health and safety of any person at the workplace.
• Report all safety hazards and risk exposures, including losses to their supervisor.
• Maintain physical security of all property, equipment and buildings within your jurisdiction and control.
• All staff are required to actively reduce GMTOAC’s exposure to losses related to security, public liability and professional indemnity and reporting areas of concern.

We looking for

Key Selection Criteria

Qualifications

• MYOB, Xero or other financial system experience is highly advantageous.
• Relevant qualifications at least Certificate IV in business administration, bookkeeping, finance, account or a related field would be an advantage.

Knowledge and Experience

• Must have knowledge of computer programs and Email, including Office 365 (Excel, SharePoint, Word, Outlook) and the ability to learn other programs as required.
• Strong written and oral communication skills. Attention to detail.
• Experience working cooperatively in a team environment
• Ability to work independently with a high degree of initiative and self-motivation.
• Demonstrates respectful and culturally appropriate interpersonal skills.
• Ability to present GMTOAC in a professional and appropriate manner.

Desirable

• An awareness of working within a large community organisation.
• Cultural awareness of Indigenous knowledge and heritage
• An understanding of the Gunditj Mirring Traditional Owners Aboriginal Corporation RNTBC, its operations and activities.
• Organisational skills and the ability to time manage.
• Experience in office administration and bookkeeping.
• Experience in financial processing, including accounts payable and receivable
• Ability to support others to understand and implement financial procedures.

Conditions of Employment

• Must have a Driver's Licence.
• Ability to obtain a positive National Police and Working with Children Check(s)
• Permanent hours on Mondays and is flexible with the remaining hours.

Please submit your CV and a cover letter addressing the key selection criteria to hr@gunditjmirring.com

This position will close at 5.00pm on Monday, 6 October 2025.

www.gunditjmirring.com/employment